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WWVM Group Conscience Safety Check Script

What is a Group Conscience Safety Check?

It’s just a short business meeting that calls for a vote on whether serious infractions of safety guidelines or script policies were made. If the meeting decides there were, it votes on what to do about it. The meeting can give the person a warning, ask them not to attend either temporarily or permanently. If more than one meeting asks the same person to leave, the action applies to all WWVM meetings. Email the admin at wwvm.admin@siawso.org with the outcome of the GCSC.

How To Use This Script

The Chair should announce that the GCSC will be held, preferably at the next meeting. If possible, the person is notified and given the option of being at the meeting. Their presence is not required. If it’s a first time safety check for this person, the chair determines a the length of time, usually 1-6 months, to ask them to not attend. If it’s not the first safety check or there were actions taken by other meetings, the chair can decide to vote on a permanent ban instead.

1. Start The Meeting

Ask for someone to take meeting notes, tally votes, and time the 30 second shares.

READ: If a person needs to be reminded to behave/communicate in a non-abusive fashion at more than 2 meetings, or more than once in a single meeting, a member may be asked to leave (temporarily or permanently). This is in accordance with SIA Tradition One.  The chair ultimately makes the decision about whether to hold a Group Conscience Safety Check. If in doubt, vote. Per Traditions One and Two: The meeting decides by group conscience, whether there were infractions, and then what action to take. This meeting does not condone abusive or controlling behavior in any form.  Participants who violate the guidelines for safe sharing during the safety check will be asked to leave for the duration of the safety check.

2. Take VOTE 1

1. Read the the guidelines violated and by whom
2. Read the relevant area(s) of the meeting script or WWVM Safety Guidelines and if necessary, the GFSS Reference Manual.
3. Allow each member to comment once for up to 30 seconds.
4. Call for a vote: Does the majority feel that not-trivial infractions were made by (individual’s name)?
5. Tally the votes.
6. YES? go to VOTE 2
7. NO? read guideline 10 on triggers and then close the meeting

Guideline 10: Triggers
We attend meetings with the awareness that we may be triggered. We avoid turning the present into the past. Other Survivors’ words, vocal tones, and responses may make us feel that we are dealing with perpetrators. Therefore, we caution Survivors not to treat other Survivors as if they are abusers. If someone in the virtual room is triggering, we learn to deal with the evoked emotions responsibly by stepping away from our mechanical devices when needed, setting boundaries with anyone who triggers us, taking evoked feelings back to the original abuse experiences, comforting our inner children, and refraining from acting upon the desire to gossip that may arise due to being triggered by a fellow survivor.

3. Take VOTE 2 : What action will be taken?

READ: Now we’ll vote on what action to take. Factors that influence this decision first and foremost is Tradition 1, group good: unity and safety. That said, ameliorating factors can be taken into consideration: newness of the member, egregiousness of the safety infraction, any action taken by other WWVM meetings. In this case we are voting to ask (individual’s name) to (temporarily OR permanently) leave this meeting.

1. Allow each member to comment once for up to 30 seconds.
2. Ask the person whose behavior is being assessed to leave the meeting (or be put in the waiting room if the Chair prefers). If they refuse to leave, they will be considered to be in violation of the abusive behavior rule and the action will be applied immediately without the need to vote, and close the meeting.
3. Take a vote (yes/no/abstain) Does the majority feel that action is warranted? Repeat whether it’s temporary and how long, or permanent.
4. Tally the votes
5. YES: Outcome is a temporary or permanent leave from the meeting.
6. NO: Outcome is a warning instead of leave. If the second vote was for a permanent ban but there is support for a temporary leave you can allow commentary on that and put it to a simple vote, YES=temporary leave, NO=warning.
7. Close the GCSC meeting and email the administrator.

4. Close The GCSC Meeting

READ: I’d like to thank all of you who participated in today’s vote. Everyone deserves to be treated with the safety and respect for one another that our Guidelines to Safe Sharing are set up to provide. Thanks to everyone who participated in today’s safety check because it makes our meeting stronger and safer. We will now return to the normal meeting script to close the meeting.

5. Notify The Person Of Censure & Email The Admin

After a GCSC censure, the WWVM Chair asks the offending member not to return (if temporarily, also gives the time period), and explains why this decision was made. If the person is either in the waiting room or their contact info is known, they’ll be contacted by the chair. Otherwise, they’ll be contacted by the WWVM Admin (see step 6 🙂
If you are contacting them, please include the text below so that they’re aware of what they need to do next.

WARNING:

This meeting has determined that guidelines were broken, but decided to give a warning rather than a removal.  However, if the WWVM Safety Guidelines and script protocols are not followed by you again in this or any SIA World Service meeting, timeout of the length determined at this safety check will be put into place without the need for another group meeting.  I wish to remind the individual who did not follow the guidelines that our group understands that we all make mistakes. 

TEMPORARY LEAVE:

A majority of our meeting’s members feel that the safety guidelines or protocols have not been followed and since this is a first infraction, you will be asked to leave the meeting for ______ month(s). To return, you will need to make a formal amends to the group in a letter that is sent to the administrator and the meeting chair prior to returning. In that letter you must apologize, agree to adhere to safety guidelines, and indicate the actions you are taking to avoid further guideline infractions. Further, upon returning you will need to apologize to the group the first time that you share. If the group does not believe you or feel that you have not taken actions to avoid further infractions you may not be allowed to return. 

PERMANENT LEAVE:

A vote to permanently censure (individual’s name) for not following the WWVM Safety Guidelines and script protocols has been called and passed by a majority of members at this meeting. Therefore, (individual’s name) will not be allowed to attend this meeting again. Additional meeting bans or highly egregious safety guideline infractions may result in a permanent ban from all meetings in the WWVM group.

6. Email The Admin!!!

Email the admin at wwvm.admin@siawso.org with the outcome of the GCSC. Include the meeting name, the person’s screen name, the date(s) of infraction(s), and the date of the vote. This is important, because more than one action involving the same person will apply to all meetings in WWVM.

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